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Information Technology Services: User Support: UltraTime
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F.A.Q. for All Users
F.A.Q. for Supervisors
F.A.Q. for Key Fob Issues
Key Fob Instructions
Key Fob Locations
UltraTime Tutorials

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UltraTime »
User Support Home

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UltraTime Overview
UltraTime FAQ
Visit the Frequently Asked Questions section for quick answers to the most common UltraTime questions.

All users.
Key Fob Issues.

Through the use of Tracy's UltraTime System, part-time staff (including advisors, lab assistants, student workers and work-study employees) now have the capability of using the fob system to fob in and out, which eliminates the need for timesheets. Furthermore, full-time hourly staff and part-time staff (including professional service, counselors, librarians, and non-teaching faculty) have the ability to input exception and positive time online. Full-Time and Part-Time Faculty-Contract, as well as Exempt Independent staff will not be using the UltraTime system at this time. So what are the advantages of using UltraTime?
  • Paperless
  • Secure system
  • Ability to view approvals
  • System allows for data entry changes
  • View history of hours worked and/or recorded
  • Request future time off (full-time staff only)
  • Leave balances are more accurate and up-to-date
  • Reduction in errors (employee responsible for their own data entry or fobbing in and out)
Key Fob Request Form

When completing this form for your part-time staff and work study students, please write "For UltraTime Purposes". Key Fob Information UltraTime Tutorials Payroll Schedule

Bi-Weekly Payroll Calendar
Pay # Pay Period Dates Pay Period Ends at midnight on... Submission deadline ends at 9:00 a.m. on... Approvals completed by 11:00 a.m. on... Check Date
3 01/23/16 - 02/05/16 Friday, 02/05/16 Monday, 02/08/16 Monday, 02/08/16 Friday, 02/12/16
4 02/06/16 - 02/19/16 Friday, 02/19/16 Monday, 02/22/16 Monday, 02/22/16 Friday, 02/26/16
5 02/20/16 - 03/04/16 Friday, 03/04/16 Monday, 03/07/16 Monday, 03/07/16 Friday, 03/11/16
6 03/05/16 - 03/18/16 Friday, 03/18/16 Monday, 03/21/16 Monday, 03/21/16 Friday, 03/25/16
7 03/19/16 - 04/01/16 Friday, 04/01/16 Monday, 04/04/16 Monday, 04/04/16 Friday, 04/08/16
8 04/02/16 - 04/15/16 Friday, 04/15/16 Monday, 04/18/16 Monday, 04/18/16 Friday, 04/22/16

Ultra Time Help

E-mail for UltraTime assistance regarding the following issues:
  • Setting up proxies
  • Technical problems
  • Key fob issues
  • Training
  • How to perform ultra view functions
  • Questions about exception codes
  • Building employee schedules
  • Recording time for offsite employees
  • Confirming which staff should use the fob system vs. web time entry
  • Requests for proxy set up on your behalf (providing your access through MyWCC> Employee Services and the Internet is temporarily unavailable). Please note, requests to have exempt level staff and/or faculty added to the existing proxy list should be e-mailed to

E-mail with direct issues related to:

  • Payroll hours
  • Time approvals
  • Paychecks
Email for assistance with the following issues:
  • Adding new employees
  • Terminate employee positions
  • Changing supervisors
  • Questions and/or concerns regarding employees with multiple positions
  • Requests to have exempt level staff and/or faculty added to the existing proxy list
  • Changing an employee’s status from part-time to full-time and vice versa


Information Technology Services

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