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UltraTime Overview
Through the use of Tracy's UltraTime System, part-time staff (including advisors, lab assistants, student workers and work-study employees) now have the capability of using the fob system to fob in and out, which eliminates the need for timesheets. Furthermore, full-time hourly staff and part-time staff (including professional service, counselors, librarians, and non-teaching faculty) have the ability to input exception and positive time online. Full-Time and Part-Time Faculty-Contract, as well as Exempt Independent staff will not be using the UltraTime system at this time. So what are the advantages of using UltraTime?
- Paperless.
- Secure system.
- Ability to view approvals.
- System allows for data entry changes.
- View history of hours worked and/or recorded.
- Request future time off (full-time staff only).
- Leave balances are more accurate and up-to-date.
- Reduction in errors (employee responsible for their own data entry or fobbing in and out).
Key Fob Request Form
When completing this form for your part-time staff and work study students, please write "For UltraTime Purposes."
Key Fob Information
UltraTime Tutorials
Payroll Schedule
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Bi-Weekly Payroll Calendar
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Pay #
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Pay Period Dates Pay
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Period Ends at midnight on...
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Submission deadline ends at 9:00 a.m. on...
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Approvals completed by 11:00 a.m. on...
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Check Date
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24
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11/07/09 - 11/20/09
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Friday, 11/20/09
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Monday, 11/23/09
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Monday, 11/23/09
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Wednesday, 11/25/09
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25
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11/21/09 - 12/04/09
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Friday, 12/04/09
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Monday, 12/07/09
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Monday, 12/07/09
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Friday, 12/11/09
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26
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12/05/09 - 12/18/09
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Friday, 12/18/09
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Monday, 12/21/09
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Monday, 12/21/09
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Wednesday, 12/23/09
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1
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12/19/09 - 01/01/10
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Friday, 01/01/10
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Monday, 01/04/10
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Monday, 01/04/10
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Friday, 01/08/10
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2
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01/02/10 - 01/15/10
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Friday, 01/15/10
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Monday, 01/18/10
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Monday, 01/18/10
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Friday, 01/22/10
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3
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01/16/10 - 01/29/10
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Friday, 01/29/10
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Monday, 02/01/10
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Monday, 02/01/10
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Friday, 02/05/10
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Ultra Time Help
E-mail
for UltraTime assistance regarding the following issues:
- Setting up proxies
- Technical problems
- Key fob issues
- Training
- How to perform ultra view functions
- Questions about exception codes
- Building employee schedules
- Recording time for offsite employees
- Confirming which staff should use the fob system vs. web time entry
- Requests for proxy set up on your behalf (providing your access through MyWCC> Employee Services and the Internet is temporarily unavailable). Please note, requests to have exempt level staff and/or faculty added to the existing proxy list should be e-mailed to
E-mail
with direct issues related to:
- Payroll hours
- Time approvals
- Paychecks
Email for assistance with the following issues:
- Adding new employees
- Terminate employee positions
- Changing supervisors
- Questions and/or concerns regarding employees with multiple positions
- Requests to have exempt level staff and/or faculty added to the existing proxy list
- Changing an employee’s status from part-time to full-time and vice versa
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