Board of Trustees Policy
1010 - COMMUNITY
COLLEGE DISTRICT OF WASHTENAW COUNTY
The Community College District is
a body corporate, chartered and duly established in 1965 pursuant to Act 188 of
the Michigan Public Acts of 1955, and operating under the Community College Act
of 1966 (Act No. 331 of Public Acts of 1966), as amended. The district is and shall be known by
the name and style of COMMUNITY COLLEGE DISTRICT OF WASHTENAW COUNTY. The name of the College is WASHTENAW
Body. The governing body of the
Community College District shall be the Board of Trustees. Membership on the Board of Trustees
shall be determined in accordance with the Community College Act of 1966, as amended
(MCL 389.1 et seq.) Any vacancy
occurring in the membership of the Board shall be immediately filled through
appointment by the majority of the Board with a legally qualified voter who
shall serve until the next regular Board election, at which time the vacancy
shall be filled by election for the remainder of the term.
a vacancy occurs, the Board Chair shall publicly announce the vacancy using
electronic media including, but not limited to, the College’s website.
Any qualified person who wishes to be considered for Board membership
must submit a letter and a resume to the Board Chair through the College’s
website within the time frame indicated on the vacancy announcement. The
applicant must also provide evidence of eligibility.
Board shall not be restricted to consideration of those submitting an
application in filling such a vacancy.
and Authority. The Board of
Trustees shall establish policies under which the Community College District
will operate and shall have all of the powers and authority conferred by law
and these by-laws and incident thereto.
of Business. All business of
the Board of Trustees shall be transacted at a meeting of the Board, noticed
and convened in accordance with the Michigan Open Meetings Act and these
by-laws, at which a quorum is present. Individual members of the Board of Trustees shall have no power to act
for the Board in any matter except as specifically authorized by official
action of the Board as recorded in its minutes.
and Action. A majority of the
members of the Board shall constitute a quorum for the transaction of
business. The act of a majority of
the members of the Board of Trustees shall be the act of the Board of
Trustees. Every vote or resolution
appropriating money or involving a financial liability on the part of the
College shall be taken by a roll call vote. If a quorum is not present for any
meeting, a majority of those present may adjourn the meeting to a future time.
at Meetings. All members of the
Board shall use every reasonable effort to attend all meetings of the Board of
Trustees in person. If this is not
possible because of extenuating circumstances, participation by conference call
or other electronic means of communication shall be permitted and shall
constitute “presence” at the meeting for all purposes under these By-Laws, only
under the following circumstances:
All members of the
community and Washtenaw Community College faculty and staff who wish to
participate in a Board meeting by speaking to the Board must be physically
present at the Board meeting site.
quorum of the Board shall be physically present at the meeting site. If a majority of the Board is not present
at the meeting site, the meeting will be cancelled for a lack of a quorum.
participation must be approved by the majority of the Board through a roll call
Board member who is attending virtually must be able to hear all discussions
and presentations, have access to all documents and materials, and be able to
ask questions and participate fully in the discussion.
at the meeting site must be able to hear the Board member attending virtually.
Board member attending virtually shall be responsible for arranging the
necessary technology at his or her location.
votes taken during a session where a Board member is attending virtually shall
be taken by roll call and the member attending virtually must identify himself
or herself verbally before each roll call vote.
- Compensation. No member of the Board of Trustees shall
be compensated for services rendered to the Community College District. At the discretion of the Board, Trustees
may be reimbursed for reasonable and necessary expenses incurred in the
discharge of their official duties.
of Interest. No Trustee shall
have an interest, directly or indirectly, in any contract with the Community
College District which may cause a substantial conflict of interest.
of Ethics. The Board expects
ethical conduct by itself and by its members. This includes the proper use of
authority and appropriate decorum in group and individual behavior when acting
as Board members.
Nothing in this policy shall be construed
or interpreted to impinge upon a Trustee’s First Amendment rights.
- Board members will participate in educational
activities including meetings and conferences to enhance their ability to serve
effectively as members of the College’s governing body.
- Board members shall perform their duties in a manner
that benefits the College as a whole and shall not attempt to represent any
single interest group.
- Board members will support established lines of
authority and shall not engage in activities that disrupt daily operations of
- Board members will not interfere in normal procedures
for the processing of complaints or grievances made by College faculty, staff
OFFICERS OF THE BOARD
- Officers. The officers of the Board shall be a
Chair, a Vice Chair, a Secretary, and a Treasurer. The Chair, Vice Chair, Secretary, and
Treasurer shall be members of the Board.
- Chair. The Chair shall be the titular head of
the Board and shall have the usual powers of that office. The Chair shall preside at all meetings
of the Board at which s/he is present, appoint all committees unless the
committee members are designated or their appointment otherwise provided for in
the motion or resolution establishing the committee, be an ex-officio member of
all committees, and perform such other duties as these by-laws provide or the
Board of Trustees may prescribe.
Chair. The Vice Chair shall
preside at meetings of the Board in the absence of the Chair and shall perform
such other duties as the Board of Trustees may prescribe.
- Secretary. The Secretary shall keep or cause to be
kept a proper record of all meetings of the Board, shall see that proper
notices required by law are published or posted, that Board members are
properly notified of all meetings, that records of the Board are available for
public inspection, that minutes of previous meetings are supplied to all Board
members as required by these by-laws and, in general, perform all duties
incident to the office of Secretary and such other duties as may from time to
time be assigned by the Board. The
Secretary may delegate such duties as the Secretary deems appropriate to an
administrative assistant to the Board.
- Treasurer. The Treasurer shall receive, hold in
custody, invest, and handle all funds as directed by the Board of
Trustees. The Treasurer shall
disburse the funds of the district as s/he may be ordered by the Board of
Trustees, taking proper vouchers for such disbursements. The Board of Trustees may by resolution
designate certain administrative officers to act for the Treasurer. The Treasurer and such designated
assistants shall be bonded.
Removal. Officers shall be
elected for a term of two years, subject to removal from office by a resolution
of the Board. No resolution may be
offered to remove an officer unless the resolution has been submitted to all
members of the Board at least seven (7) days prior to the time the resolution
is acted upon by the Board.
- Vacancies. Whenever an office of the Board of
Trustees becomes vacant the members of the Board shall immediately fill the
vacancy by majority vote. Any
Trustee so elected shall hold office for the unexpired portion of the term.
MEETINGS OF THE BOARD
Meeting. The organizational
board meeting of the Community College District shall be held at the first
meeting of the Board in January following the regular community college
Meetings. The Board shall meet
on a regular basis at times determined by the Board. Regular meetings may be cancelled in
advance by consent of the Board. Meetings will ordinarily be held at Washtenaw Community College, 4800
East Huron River Drive, Ann Arbor, Michigan 48106, but may be held at such
other times and places in Michigan as the Board may determine. Notices of regular meetings shall comply
with the requirements of the Michigan Open Meetings Act, as amended, and these
of Regular Meetings. Public notice
of the dates, times, and places of all scheduled regular meetings of the Board
during the upcoming calendar year shall be posted within ten days after the
first meeting of the Board in each calendar year. This notice shall indicate
that the meetings are to be of the Board of Trustees of Washtenaw Community
College, and shall state the address and telephone number of the Board of
Trustees. The notice shall be
posted at the principal office of Washtenaw Community College, and in the
office of the Secretary to the Board of Trustees, 215 Student Center Building,
Washtenaw Community College, 4800 East Huron River Drive, Ann Arbor, Michigan
48106. The notice shall also be
posted through electronic media including, but not limited to, the College’s
in Regular Meetings. If there
is a change in the schedule of regular meetings of the Board of Trustees, there
shall be posted, within three days after the meeting at which the change is
made, a public notice stating the new dates, times and places of its regular
meetings, as described in paragraph 3.
of Rescheduled or Special Meetings. If there is a rescheduled regular meeting or a special meeting of the
Board, a public notice stating the date, time, and place of the meeting shall
be posted at least eighteen hours before the meeting.
Session. Nothing in this
Article shall bar the Board from meeting in emergency session in the event of a
severe and imminent threat to the health, safety, or welfare of the public,
when two-thirds of the members serving on the Board of Trustees decide that
delay would be detrimental to efforts to lessen or respond to the threat. Actions taken in emergency session shall
be subject to ratification and confirmation at the next regular or special meeting
of the Board.
Meetings. If a meeting of the
Board is recessed for more than 36 hours, it can be reconvened only after
public notice which is equivalent to that required for a rescheduled regular or
for Notice. Upon the written
request of an individual, organization, firm, or corporation and upon the
requesting party’s payment of a yearly fee of not more than the reasonable
estimated cost for printing and postage, the Secretary of the Board of
Trustees, or designee, shall send to the requesting party by first class mail,
a copy of any notice required to be posted pursuant to this Article.
Requests for Notice. Upon
written request, the Secretary of the Board of Trustees or designee, at the
same time a public notice of a meeting is posted pursuant to this Article,
shall provide free of charge a copy of the public notice of that meeting to any
newspaper published in the state and to any radio and television station
located in the state.
Meetings. Special meetings of
the Board may be called by a majority of Board members by serving on the other
members a written notice of the day, time and place of such meeting and the
matter or matters to be considered at said meeting. Only matters stated in the notice shall
be considered at any special meeting, except that new matters may be added to
the agenda by unanimous consent of all members of the Board present.
- Notice to Board Members of Special Meetings. A Board member shall be deemed to have been served notice of any special
meeting if (1) the trustee is personally notified at least 24 hours before the
meeting, or (2) notice of the meeting is delivered to the Board member’s
residence and deposited with some person of the household at least 48 hours
before the meeting, or (3) the notice is deposited in a United States
governmental mail receptacle enclosed in a sealed envelope plainly addressed to
such Board member at least 96 hours before the meeting, (4) notice is sent to
the Board member by email at least 72 hours before the meeting. Any Board member, before or after any
special meeting, may waive any of the foregoing requirements by signing a
statement to that effect and depositing it with the Secretary of the Board.
Agendas. The agenda for regular
Board meetings shall be prepared under the direction of the Chair of the Board and
the President of the College and emailed or mailed to the members of the Board
at least 72 hours before the meeting or in the alternative, personally
delivered 24 hours before the meeting. At a regular meeting, the Board may consider and act on any matter which
may come before it, in accordance with these By-Laws, whether or not the matter
is included on the prepared agenda. The President or any Board member may propose any subject for
consideration and action. In the
case of special meetings, the agenda shall be prepared by the person or persons
calling the meeting and delivered with the notice.
- Open Meetings. All meetings of the Board shall be
conducted in accordance with the Michigan Open Meetings Act (MCL 15.261 et
seq.), as amended. All sessions or
meetings of the Board shall be open to the public and shall be held in a place
available to the general public. All decisions and deliberations of the Board constituting a quorum of
its members shall take place at a meeting open to the public, except those
permitted to be closed under Michigan law. All persons shall be permitted to attend any open meeting of the
Board. No person shall be required
as a condition to attendance at a meeting of the Board to register or otherwise
provide his or her name or other information or otherwise be required to
fulfill a condition precedent to attendance at a meeting of the Board.
Meetings. The Board of Trustees
may meet in closed session in accordance with Michigan law. The Board shall be briefed annually by
the College’s General Counsel on the current state of the law regarding
legitimate purposes for closed meetings.
- Order of Business of Regular Meetings. The order of business at all regular
meetings shall be generally as follows. The order of business may be suspended at any meeting by a majority vote
of those present.
to Order; Roll Call
of the Minutes
V. Remarks of Trustees and the President
VI. Old Business
VII. New Business
- Addressing the Meeting. In order to provide a free flow of
information between the patrons of Washtenaw Community College and the Board of
Trustees, and at the same time assure the integrity of agenda and orderly
scheduled meetings, the provisions of these by-laws will govern citizen
participation during the public meetings. Any person in attendance at a meeting
of the Board shall be permitted to address the meeting subject to the following
- Addressing the Meeting: Members of the
Community. Members of the community
who wish to address the Board of Trustees may do so (1) in written
communication or (2) by appearing at a regular meeting, and, at a time
designated in the agenda, speaking directly to the Board.
Communication. Letters and
other forms of written communication should be addressed to the Secretary of
the Board of Trustees in care of Washtenaw Community College. Letters and other forms of written
communication will be presented to the total Board by the Secretary when the
Board next meets.
- Personal Appearance. Members of the community who wish to
speak directly to the Board at a regular meeting will be afforded the
opportunity to do so at a designated point in the regular agenda. A member of the community addressing the
Board will be requested to identify her/himself by name and to indicate the
capacity in which s/he is speaking, i.e. whether as a private interested
citizen or as the representative of an interest group or other
organization. The Chair of the
Board of Trustees retains the right to establish time limits to govern the
length of an individual presentation. Further, in those instances where similar presentations of fact or
opinion are made by many citizens, the Chair retains the right to move the
meeting forward to the next item of business when the Chair is satisfied that
individual presentations are repetitious or cumulative.
- Addressing the Meeting: Members of the WCC Faculty and Staff. Presentations by members of the
Washtenaw Community College faculty and staff will be governed by the same
procedure established above for members of the community except members of
bargaining units, when speaking for these organizations, will present materials
in accordance with stipulations contained in their respective contracts.
Material. Any person may submit
written material, regardless of length, to the Board of Trustees for
consideration, whether or not in connection with an address by the person to
the Board. All such written
material shall be delivered to the Secretary to the Board personally or by
mail, at the Secretary’s office, Room 226B, Student Center Building, Washtenaw
Community College, 4800 East Huron River Drive, Ann Arbor, Michigan 48106. Written materials may also be submitted
to the Board through the College’s website.
- Exclusion from Meetings. No person shall be excluded from a
meeting of the Board except for a breach of the peace actually committed at the
- Rules of Procedure. The business at each regular or special
meeting shall be conducted under Robert’s Rules of Order as modified by the
rules and regulations of the Board.
- Minutes. The Trustees shall cause to be prepared
and kept a full and complete written record of every meeting of the Board,
including the date, time, place, members present, members absent, any decisions
made at an open meeting, and the purpose or purposes for which a closed session
is held. The minutes shall include
all roll call votes taken at the meeting. All motions and resolutions shall be fully recorded, whether they are
approved or not, and the names of those who make motions, those who second
motions and the votes of the Trustees on each such motion shall be
recorded. If the Board votes
unanimously, it is sufficient to record the fact; provided that every vote or
resolution appropriating money or involving a pecuniary liability on the part
of the College District shall be taken by calling the ayes and nays, and the
names of those voting respectively for and against shall be recorded by the Secretary.
- Notice of Proposed Action on Bonds, Budget, and
Levy of Taxes. Every vote or
resolution providing for the issuance of bonds, adoption of a budget, or the
levy of taxes shall be presented for action at any meeting only after the
proposed action has been presented as an agenda item at a prior meeting of the
Board or the proposal has been distributed to all members of the Board at least
seven (7) days prior to the date that action is to be taken.
- Preparation and Mailing of Minutes. Minutes of the meetings shall be
prepared under the direction of the Secretary and mailed or emailed to the
members of the Board at least 48 hours before the next regular meeting or, in
the alternative, personally delivered 24 hours before the meeting.
- Availability of Minutes to the Public. Minutes of meetings (except closed
sessions) shall be public records open to public inspection and shall be
available at the address designated on public notices posted pursuant to this
Article. Copies of such minutes shall
be available to the public at the reasonable estimated cost for
processing. Proposed minutes shall
be available for inspection not later than eight business days after the
meeting to which the minutes refer, and approved minutes shall be available for
public inspection not later than five business days after the minutes are
approved by the Board.
- Responsibility of the Secretary. The Secretary of the Board or her/his
designee shall be responsible for posting all notices required for all meetings
and keeping minutes as provided in these by-laws.
Year. The fiscal year of the
Community College District shall be from July 1 to June 30, inclusive.
of Taxes. The Board shall cause
to be prepared on or before the third Monday in April of each year an estimate
of the amount of taxes or appropriation deemed necessary for the ensuing year.
Budget. The Board shall adopt a
final budget for the ensuing fiscal year on or before June 30 of each year and
shall provide for a public hearing to be held on the proposed budget in
accordance with Act 43 of the Public Act of 1963 (2d Ex. Ses.) (MCL
Control. The administration
shall operate within approved budget allotments. No budget allotment shall be deemed a
mandate to spend. The President
shall approve all expenditures beyond line item allotments within budgetary
limitations. Expenditures in excess
of approved budgetary limitations must be approved by the Board. At the end of the fiscal year, the
balance of credits in the operating budget shall be returned to the general
fund for reapportionment.
Procedures and Reports. The
administration shall be charged with the responsibility of following accepted
accounting procedures meeting the approval of the state board of
education. The administration shall
provide the Board with such interim fiscal reports as the Board, from time to
time, may require.
Public Accountants. At its
organizational meeting or otherwise by resolution, the Board shall appoint a
firm of certified public accountants to serve at the pleasure of the
Board. All accounts of the
Community College District shall be audited once each year and at such other
times as the Board may determine. A
summary of the audit shall be published in a newspaper of general circulation
in the college district once each year. A copy of the audit shall be filed as required by the state board of
education, and another copy shall be made available at the principal business
office of the college for public examination.
Counsel. At its organizational
meeting or otherwise by resolution, the Board shall appoint outside legal
counsel to serve at the pleasure of the Board.
- President. The chief executive officer of the
College shall be designated President. The President of the college shall administer the affairs of the
College. His administration shall
conform with the adopted policies of the Board.
- Policies. The Board of Trustees shall adopt
written policies governing the operation of the Community College District and
the employment of all personnel. Such policies shall be recommended by the
President and shall include appropriate classification of personnel, terms of
employment, and compensation schedules. The President shall keep the Board fully advised as to the need or
desirability of any changes in these policies.
of Authority. The Board may by
resolution delegate to the President such of its authority as is permitted by
law, including the authority to select and employ personnel; pay claims and
demands against the College, purchase, lease, or otherwise acquire personal
property, invest funds, and accept contributions, capital grants, gifts,
donations, service, or other financial assistance on behalf of the College.
REPEAL OR AMENDMENT OF BY-LAWS
may be altered, amended, or repealed and new by-laws adopted by the Board of
Trustees; provided that any such change shall be presented for action at any
meeting only after the proposed change has been presented as an agenda item at
a prior meeting of the Board or the proposed change has been distributed to all
members of the Board at least seven (7) days prior to the date that action is
to be taken. At any meeting of the
Board where all members are present, the Board may, by unanimous consent, vote
to suspend these notice requirements.
Adopted: March 2, 1965
Amended: January 25, 1972
Amended: January 2, 1973
Amended: February 25, 1975
Amended: April 26, 1977
Amended: January 27, 2004
Amended: March 25, 2014
Board of Trustees Policy Manual
SERIES 1000, BOARD OF TRUSTEES
- 1010 - Bylaws
- 1020 - Citizen Participation During Board of Trustees Meetings
- 1030 - Policy Development Guidelines
- 1050 - Mission Statement
- 1060 - Guidelines for Excellence
- 1070 - Trustee Emeritus Policy
- 1080 - Board Travel and Attendance at Conferences
- 1090 - Compensation and Reimbursement of Trustee Local Expenses
SERIES 2000, ADMISSIONS, TUITION/FEES ASSESSMENT
- 2005 - Admissions Policy
- 2030 - Residency
- 2040 - Tuition Refund Policy
- 2080 - Tuition Payment Plan Policy
- 2095 - WCC Scholarships
- 2105 - Program Offerings in Livingston County
- 2120 - Policy on Articulation
SERIES 3000, INSTRUCTION
- 3010 - Assurance of Student Success
- 3020 - Club Sports
- 3031 - Policy on Credit for Prior Learning
- 3033 - College Certificate Structure Policy
- 3043 - Curriculum Purpose and Effectiveness Policy
- 3045 - General Education Philosophy and Requirements
- 3046 - Degree Structure Policy
SERIES 4000, STUDENTS
- 4052 - Learning Resource Center, Loan Privileges (LRC)
- 4055 - New Student Assessment and Individualized Program Planning
- 4060 - Student Orientation
- 4067 - Student Eligibility for Extra- and Co-Curricular Activities
- 4070 - Student Information, Release of
- 4080 - WCC Student Newspaper
- 4090 - Student Health Insurance
- 4095 - Student Rights, Responsibilities, and Conduct Code
SERIES 5000, EMPLOYEES
- 5005 - Administrative Compensation Policy
- 5010 - Affirmative Action
- 5020 - Administrative Group Annual Planning & Performance Review Policy
- 5030 - Children's Center, Staff Use of
- 5040 - Conflict of Interest: College Administrators
- 5042 - Diversity in College Employment
- 5045 - Emeritus Staff Policy
- 5050 - Employee Assistance Program
- 5060 - Employee Recognition
- 5065 - Organizational Chart
- 5070 - Part-Time Faculty and Wage Rates
- 5080 - Sexual Harassment
- 5081 - Policy Prohibiting Discriminatory Harassment
- 5085 - Staff Collaboration and Governance Policy
- 5087 - Staff Success Policy
- 5090 - Work Practices and Rules of Conduct (Faculty and Staff)
- 5091 - Drug-Free Workplace
SERIES 6000, BUSINESS OFFICE
- 6010 - Accounting of Funds
- 6020 - Banking
- 6030 - Budget Adjustment
- 6035 - External Use of College Facilities
- 6036 - Conduct and Compliance: Use of Facilities
- 6037 - Facilities Rental Fee Policy
- 6040 - Firearms Range, Utilization Priority
- 6041 - Firearms Range, Safety
- 6042 - Firearms Range, User Fee
- 6050 - Purchase of Goods and Services
- 6060 - Travel
- 6070 - Policy on the Monitoring of Federal Funds
SERIES 7000, CONTINUING EDUCATION AND COMMUNITY SERVICES
- 7010 - Continuing Education Agreements with Public School Districts
- 7020 - Continuing Education Unit
- 7030 - Non-Credit Offerings
SERIES 8000, GENERAL COLLEGE POLICIES
- 8010 - Alcoholic Beverages on College Property, Use and Possession
- 8012 - Americans with Disabilities Act, Compliance
- 8015 - Honorary Associate Degree Policy
- 8016 - Campus Safety Policy
- 8018 - Policy on Student Speech and Expressive Conduct
- 8021 - Internet Accounts Policy
- 8022 - Computing Resources Usage Policy
- 8025 - Crime Awareness and Campus Security Policy
- 8028 - Access, Success, and Equity for Diverse People
- 8029 - Display of Flags and Banners Policy
- 8040 - Foundation, WCC
- 8050 - Institutional Effectiveness
- 8060 - Long-Range Planning
- 8063 - Memorial Tributes
- 8065 - Naming of College Buildings and Spaces
- 8070 - Right To Know Laws, Compliance
- 8085 - Smoke-Free Campus Policy