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Board of Trustees Policy

5010 -- AFFIRMATIVE ACTION

SECTION I
EQUAL EMPLOYMENT OPPORTUNITY AFFIRMATIVE ACTION POLICY

ARTICLE I
Purpose
To reaffirm and restate the college's continuing commitment to the principles of equal employment opportunity; to increase effectiveness by setting forth the action being taken and to be taken by the college and its employees concerning employment opportunities; and to provide for implementation, self-policing, and a measure for achievement through a comprehensive Affirmative Action Program.

ARTICLE II
General Policy of Washtenaw Community College
The College shall not discriminate against any person because of religion, race, color, national origin, age, sex, height, weight, marital status, disability, or Vietnam Era Veteran status. Further, it shall work for the elimination of discrimination, (1) in organizations recognized by the college, and (2) by non college sources where students and employees of the college are involved.

ARTICLE III
Specific Policy - Employment

1.0 The college will not discriminate against any employee or applicant for employment because of religion, race, color, national origin, age, sex, height, weight, marital status, disability, or Vietnam Era Veteran status.

Further, the college, through its employment practices and procedures seeks and employs qualified personnel for all of its diverse activities and at all if its facilities and provides equal opportunities during employment by administering each and every phase of its human resource management program without regard to religion, race, color, national origin, sex, height, weight, marital status, age, disability, or Vietnam Era Veteran status. In this connection, the college will develop and maintain an Affirmative Action Program to assure this commitment.

ARTICLE IV
Dissemination of Policy

1.0 Information about the college's nondiscrimination policy and its Affirmative Action Program will be communicated periodically and at least once a year to all employees through college publications and other media.
   
2.0 To insure awareness, understanding, and aggressive, meaningful, and effective implementation, the subject of equal employment opportunity and the college's commitment under Executive Order 11246, as amended by Executive Order 11375, will continue to have high priority and will be discussed at appropriate management and supervisory meetings and during employee orientation programs for new employees. It will be a basic item on the agenda for the Board of Trustees of Washtenaw Community College, the Executive Officers and other management and supervisory meetings at east once per year and more frequently as needs indicate. Appropriate staff representatives will be available to assist implementation.
   
3.0 Community organizations, news media, secondary schools, colleges, and all recruiting sources will continue to be informed in writing about the college's nondiscrimination policy.
   
4.0 Copies of this policy will be sent to each union representing college employees.
   
5.0 College publications relating to employment shall include articles covering the college's Equal Opportunity Program, including progress reports and promotions of minorities and women. Pictures will include minorities and women.
   
6.0 All college publications relating to employment and advertisements for employment opportunity shall include the phrase, "An Affirmative Action/Equal Opportunity Employer."

ARTICLE V
Implementation Responsibility

EXECUTIVE OFFICES

1.0 Ultimate responsibility for the implementation of this policy and the college's Affirmative Action Program rests with the President of the College.
   
2.0 Each Administrator is responsible for the administration of this policy and the college's Affirmative Action Program within his/her area of responsibility.

DEANS, DIRECTORS

1.0 An Affirmative Action Liaison Group, comprised of a representative from each Division and designated by the Dean, or Director, shall work directly with the Administrator of the Affirmative Action Program in implementing and coordinating this policy and the Affirmative Action Program within each one's area of responsibility.

ADMINISTRATOR OF THE AFFIRMATIVE ACTION PROGRAM

1.0 The Administrator of the Affirmative Action Program (Associate Vice President for Human Resources) is a staff assistant to the President, and is responsible to the President for the management of the Affirmative Action Program and coordinating the total effort, including systematizing the review of the program, making periodic audits to measure effectiveness, documenting results, offering and providing advice, and for giving counsel and assistance regarding equal opportunity matters.
   
2.0 This will include, in cooperation with administrative or operating units, the following:
   
 
2.1 An analysis of al classifications to determine whether minorities or women are being under-utilized in the classification. This analysis will be conducted separately for minorities and women, and will consider the availability of those with requisite skills, both within and outside the college.
   
2.2 Periodic preparation of specific employment goals and target dates for minorities and women in those areas where analysis has indicated an identifiable deficiency so that areas or divisions or human resources management can take corrective action and measure achievement. It is understood that achievement will be measured by bona fide good faith effort, but that goals and target dated are not to be construed as a quota system. Whenever a goal and target date is not set, an explanation of the reason is required. Special attention will be given to extending and strengthening efforts to increase the number of women and minority executive officers, deans, directors, supervisiors, professional faculty, classified faculty, clerical staff, and skilled workers where these deficiencies exist.
   
2.3 Compilation and maintenance of the supporting data for the analysis and goals and timetables, including progression line charts, seniority rosters, applicant flow data, and application rejection ratios indicating minority and sex.
   
2.4 Establishment of a procedure which will systematically monitor and provide feedback from area or divisional units. The feedback from the units will include:
  1. Analysis for the hiring of minorities and women,


  2. An evaluation of recruitment and recruitment sources,


  3. A review of promotions and transfers of minorities and women,


  4. A review of the increase or decrease in the size of the work force by minority groups and sex,


  5. Identification of problem areas peculiar to a unit and specific recommendations for overcoming them.
2.5 Preparation of a table of Washtenaw Community College staff, grouped by position classification and be administrative or operating unit, including the title, rates of pay, and the total number in each classification with a sex and racial breakdown, i.e. White, Black, Asian/Pacific Islander, Native American, Spanish surnamed American.
   
3.0 In addition, the Administrator of the Affirmative Action Program shall:
   
 
3.1 Maintain liaison with governmental officials and other groups concerned with Affirmative Action Programs.
   
3.2 Make periodic reports to the college community on the progress of the affirmative action program.
   
3.3 Coordinate data gathering, consolidate data, analyze data, and prepare reports required by external agencies.

ASSOCIATE VICE PRESIDENT FOR HUMAN RESOURCES

1.0 The Associate Vice President is responsible for reviewing and developing personnel policies and practices that assure compliance with these equal employment opportunity and affirmative action requirements.

OTHER ADMINISTRATORS AND SUPERVISORS

1.0 Each member of management and supervision is responsible within his/her area of responsibility for conducting activities in a manner which will ensure compliance with this policy and the Affirmative Action Program.

CONSTRUCTION PROJECTS AND SUPPLIERS

1.0 An individual designated by the President (Director of Campus Development and Auxiliary Services) shall be responsible for monitoring equal development opportunities in all construction projects by suppliers.

ARTICLE VI
Recruitment

1.0 The college recruits on the basis of qualifications and individual ability without regard to religion, race, color, national origin, age, sex, height, weight, marital status, disability, or Vietnam Era Veteran status, except where sex, age, or disability is a bona fide occupational qualification.
   
2.0 Recruitment sources will continue to be advised, including written notification, of the college's policy and commitment to equal employment opportunity.
   
3.0 Recruitment practices will focus on creating a feeling conducive to attracting minority group members and women.
   
4.0 The college shall continue to strengthen and develop new recruiting sources from among those specializing and/or oriented toward minority and women applicants, with emphasis on those problem areas where under-utilization has been determined.
   
5.0 Recruitment and liaison programs will be continued with secondary schools and colleges having a concentration of minority group members and women and will be included in regular recruitment schedules and visits.
   
6.0 The phrase, "An Affirmative Action/Equal Opportunity Employer," will continue to be used on recruiting and other employment publications and advertisements, and the use of minority and women news media will continue to be part of the college's advertising practices.
   
7.0 The Office of Human Resource Management shall be responsible for recruiting qualified applicants for all positions, in cooperation with the area having an open position, and shall make special efforts to increase the minority and women applicant pool where under-utilization has been determined.
   
8.0 Advertisement of open positions in the Instructional, Administrative/Professional, and Technical categories will be placed in those professional journals and job registries which have proven effective in broadening the applicant pool, including those which are readily available to minorities and women.
   
9.0 Where a search committee has been formed to locate candidates for employment, every effort must be made to include minorities and women among its members. The search committee shall utilize methods which are most likely to result in the inclusion of qualified minority and women candidates, particularly in those areas where under-utilization has been determined, in the pool of candidates.

ARTICLE VII
Employment and Placement

1.0 Applicants for employment shall be considered and placed without regard to religion, race, color, national origin, age, sex, height, weight, marital status, disability, or Vietnam Era Veteran status; the college will continue to display official Equal Opportunity posters in conspicuous places available to employees and applicants for employment.
   
2.0 Employment application forms shall be in compliance with applicable federal and state laws.
   
3.0. Screening procedures, such as interviewing and testing, shall be validated, standardized, and consistent with applicable laws and acceptable personnel practices. Employment interviewers shall be especially cognizant of the college's policy and equal opportunity commitment so as not to adversely affect the employment opportunities of minorities and women.
   
4.0 Records shall be maintained of interviews conducted and the results thereof.

ARTICLE VIII
Training

1.0 Selection for, and participation in, college training and professional development programs shall be without regard to religion, race, color, national origin, sex, height, weight, marital status, disability, or Vietnam Era Veteran status. Availability of professional development and training programs will be made known through college publications and other media deemed appropriate.
   
2.0 Requirements for selection and participation in professional development and training programs shall be established and reviewed periodically to ensure that they are consistent with the objectives of the professional development or training program.

ARTICLE IX
Promotions, Demotions, Layoffs, Recall, and Transfers

1.0 For the purposes of demotions, layoffs, recall from layoff, and opportunities for promotion, transfer, and filling of temporary openings, and employee's qualifications, including ability to perform the work, physical fitness, and service shall be considered without regard to religion, race, color, national origin, age, sex, height, weight, marital status, disability, or Vietnam Era Veteran status.
   
2.0 To ensure equal opportunity for promotion, the college will continue to make known on a college-wide basis the availability of open positions so that all interested individuals can be considered. Where it has been determined that minorities and women are under-utilized, special efforts consistent with college requirements, will be made to correct deficiencies, including the encouragement of minorities and women to apply.

ARTICLE X
Facilities and Activities
All college facilities (except showers, locker rooms, and rest rooms) and activities will continue to be maintained on a non-segregated basis.

ARTICLE XI
Personnel Policies
Personnel policies and practices, such as compensation and benefit programs, shall be the subject of periodic review to ensure that they are not inconsistent with applicable and current legal requirements, and that they are administered without regard to religion, race, color, national origin, age, sex, height, weight, marital status, disability, or Vietnam Era Veteran status.

ARTICLE XII
Community Relations
The college will continue to cooperate and to work with other governmental agencies and community groups, which also have equal employment opportunity objectives, in the development of meaningful approaches and sound techniques in fostering our mutual commitment.

ARTICLE XIII
Subcontractors

1.0 All subcontractors on government contracts have been and will continue to be notified of college commitments under Executive Order 11246 and of their obligations as a subcontractor.
   
2.0 The college will continue to incorporate the Equal Employment Opportunity Clause in each non-exempt first-tier subcontract and purchase order have a face value of $10,000 or more, when applicable, and subcontractors will be required to assure compliance with the provisions of Executive Order 11246 as it pertains to them.
   
3.0 When applicable, the college will secure an executed "Certificate of Non-segregated Facilities" fro each non-exempt first-tier subcontractor or vendor involved in an award having a dollar value of $10,000 or more. A copy of the executed "Certificate" will be retrained in the prime contractor's files for reference purposes and review.

ARTICLE XIV
Monitoring, Reports, and Records

1.0 The college will implement and maintain a monitoring and reporting system for the purpose of evaluation of this policy and its Affirmative Action Program.
   
2.0 Each area within the college shall periodically establish hiring goals and timetables for employing women and minorities in all job families to correct any identifiable deficiencies.
   
3.0 Every area within the college shall be required to maintain records documenting its "good faith efforts" with respect to the implementation of this policy and the Affirmative Action Program.
   
4.0 The Administrator of the Affirmative Action Program, in conjunction with the Office of Human Resource Management, will analyze all data compiled on the nature of staff composition and personnel practices, and shall be responsible for the preparation of reports on all findings:
   
 
4.1 Staff profiles for each employing unit by race and sex.
   
4.2 Staff profiles for each occupational category by job classification, within the entire college, showing race and sex distribution.
   
4.3 Salary analysis in each department and each job classification college-wide by race and sex.
   
4.4 Analysis of progress towards attainment of goals and the timetables met.
   
4.5 Identification of any deficiencies and problems of discrimination or equal employment opportunity.
   
4.6 Such other reports as may be required from time to time.
   
5.0 Grievance procedures at all levels of the college shall be reviewed periodically by the Administrator of the Affirmative Action Program and the Human Resources Management staff to ensure and improve their effectiveness with respect to the processing of discrimination complaints.

ARTICLE XV
Release of Information from Personnel Data Files

1.0 It is the policy of Washtenaw Community College to carefully control the release of data compiled from personnel files on the nature and composition of college employees, including such factors as race, sex, names, and salaries, to prevent the invasion of privacy.
   
2.0 While the Administrator of the Affirmative Action Program shall have access to information form personnel records for the preparation of reports and analysis, the release of these data, with the exception of names of employees, in a specified form, shall be restricted to government agencies.
   
3.0 This policy is comprehensive and replace all previous policies and statements concerning Equal Employment Opportunity Affirmative Action Policies.


Adopted: January 28, 1975
Revised: January 24, 1978
Revised: June 23, 1992
Under Consideration: 2002
(5010)




Board of Trustees Policy Manual
    SERIES 1000, BOARD OF TRUSTEES
    • 1010 - Bylaws
    • 1020 - Citizen Participation During Board of Trustees Meetings
    • 1030 - Policy Development Guidelines
    • 1050 - Mission Statement
    • 1060 - Guidelines for Excellence
    • 1070 - Trustee Emeritus Policy
    • 1080 - Board Travel and Attendance at Conferences
    • 1090 - Compensation and Reimbursement of Trustee Local Expenses

    SERIES 2000, ADMISSIONS, TUITION/FEES ASSESSMENT
    • 2005 - Admissions Policy
    • 2030 - Residency
    • 2040 - Tuition Refund Policy
    • 2080 - Tuition Payment Plan Policy
    • 2095 - WCC Scholarships
    • 2105 - Program Offerings in Livingston County
    • 2120 - Policy on Articulation

    SERIES 3000, INSTRUCTION
    • 3010 - Assurance of Student Success
    • 3020 - Club Sports
    • 3031 - Policy on Credit for Prior Learning
    • 3033 - College Certificate Structure Policy
    • 3043 - Curriculum Purpose and Effectiveness Policy
    • 3045 - General Education Philosophy and Requirements
    • 3046 - Degree Structure Policy

    SERIES 4000, STUDENTS
    • 4052 - Learning Resource Center, Loan Privileges (LRC)
    • 4055 - New Student Assessment and Individualized Program Planning
    • 4060 - Student Orientation
    • 4067 - Student Eligibility for Extra- and Co-Curricular Activities
    • 4070 - Student Information, Release of
    • 4080 - WCC Student Newspaper
    • 4090 - Student Health Insurance
    • 4095 - Student Rights, Responsibilities, and Conduct Code

    SERIES 5000, EMPLOYEES
    • 5005 - Administrative Compensation Policy
    • 5010 - Affirmative Action
    • 5020 - Administrative Group Annual Planning & Performance Review Policy
    • 5030 - Children's Center, Staff Use of
    • 5040 - Conflict of Interest: College Administrators
    • 5042 - Diversity in College Employment
    • 5045 - Emeritus Staff Policy
    • 5050 - Employee Assistance Program
    • 5060 - Employee Recognition
    • 5065 - Organizational Chart
    • 5070 - Part-Time Faculty and Wage Rates
    • 5080 - Sexual Harassment
    • 5081 - Policy Prohibiting Discriminatory Harassment
    • 5085 - Staff Collaboration and Governance Policy
    • 5087 - Staff Success Policy
    • 5090 - Work Practices and Rules of Conduct (Faculty and Staff)
    • 5091 - Drug-Free Workplace

    SERIES 6000, BUSINESS OFFICE
    • 6010 - Accounting of Funds
    • 6020 - Banking
    • 6030 - Budget Adjustment
    • 6035 - External Use of College Facilities
    • 6036 - Conduct and Compliance: Use of Facilities
    • 6037 - Facilities Rental Fee Policy
    • 6040 - Firearms Range, Utilization Priority
    • 6041 - Firearms Range, Safety
    • 6042 - Firearms Range, User Fee
    • 6050 - Purchase of Goods and Services
    • 6060 - Travel
    • 6070 - Policy on the Monitoring of Federal Funds

    SERIES 7000, CONTINUING EDUCATION AND COMMUNITY SERVICES
    • 7010 - Continuing Education Agreements with Public School Districts
    • 7020 - Continuing Education Unit
    • 7030 - Non-Credit Offerings

    SERIES 8000, GENERAL COLLEGE POLICIES
    • 8010 - Alcoholic Beverages on College Property, Use and Possession
    • 8012 - Americans with Disabilities Act, Compliance
    • 8015 - Honorary Associate Degree Policy
    • 8016 - Campus Safety Policy
    • 8018 - Policy on Student Speech and Expressive Conduct
    • 8021 - Internet Accounts Policy
    • 8022 - Computing Resources Usage Policy
    • 8025 - Crime Awareness and Campus Security Policy
    • 8028 - Access, Success, and Equity for Diverse People
    • 8029 - Display of Flags and Banners Policy
    • 8040 - Foundation, WCC
    • 8050 - Institutional Effectiveness
    • 8060 - Long-Range Planning
    • 8063 - Memorial Tributes
    • 8065 - Naming of College Buildings and Spaces
    • 8070 - Right To Know Laws, Compliance
    • 8085 - Smoke-Free Campus Policy








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